Recruiting, Selection, and Enrollment

This page is a resource for Recruiters and Staff. It provides resources and documents needed upon recruitment, hiring and sustaining your Participants.

If there is information MISSING on this page, please contact jenn@sccorps.org to request additional documents and procedures to be added to the page and made accessible for your use.

These documents are the original document that may change periodically. Please refrain from saving these documents to your computer. If changes need to be made to your region’s document, please email jenn@sccorps.org a copy of the updated document or process.

Updated Member Admissions Checklist for Admissions Staff to use: Participant Admissions Checklist

ENROLLMENT FORMS- for Recruiters
Form Description	Link to Form	Special Instructions
Payroll Deposit	Direct-deposit-form	We HIGHLY encourage all participants/employees to have Direct Deposit. There are two ways for members/leaders to receive their pay. This document (Payroll Method Comparison) provides an overview and is intended to be distributed to incoming members/leaders in order for them to make a decision. Paper paychecks will continue to be an option, although receipt of earnings by those individuals choosing this method will be significantly delayed compared to the electronic transfer methods. No additional paperwork needs to be completed for paper paychecks.
W4	2012 Federal W4 Form 2012- A4 (Arizona ONLY)
I-9	I-9 Form	Only American citizens or naturalized residents can be enrolled in an AmeriCorps funded position. All others need only to complete the requirements for the I-9.
FBI Criminal Background Check	See your regions specific packet of NCR Paperwork.	See Background Check flow chart to identify if needed.Provide members with all three documents linked.
CBI Background Check	Use NCR for Colorado FBI	See to identify if needed.
HR Plus- second form of background check	Do not use HR Plus.Run check through Asurint. Contact your region’s Asurint User (Celia, Katy, Cora & Julie)	See Background Check flow chart to identify if needed.Provide members with all three documents linked.
Medical Form	SCC Medical History Form Mar12
Corpsmember & Community Volunteer Agreements	NEW AGREEMENTS!SCC CorpsMemAgrmt 2012 – AC SCC CorpsMemAgrmt 2012 – AC IP SCC CorpsMemAgrmt 2012 – Comm Service
Youth Volunteer Agreements	SCC CorpsMemAgrmt 2012 – youth volunteer	Youth under the age of 18 only.
Offer Letters	2012 Crew Leader Offer Letter
Corpsmember Program File Checklist	AmeriCorp File Checklist- Four Corners AmeriCorp File Checklist- Los Valles AmeriCorp File Checklist- Sonoran Desert	To be used as checklist for all Corpsmembers
AmeriCorps Only Forms	SERVICE AGREEMENTS- according to the position:2012 Conservation CM AmeriCorps-Service-Agreement 2012 CLDP AmeriCorps-Service-Agreement 2012 SFT AmeriCorps-Service-Agreement 2012 VFC AmeriCorps-Service-Agreement 2012 OSM Trainee AmeriCorps-Service-Agreement 2012 SW Crew AmeriCorps-Service-Agreement Member Eligibility Verification Form AC Enrollment 2012 AC Exit 2012 *AC Change of Term AC Partial Award Form* *AC Suspension Form**	Only American citizens or naturalized residents can be enrolled in an AmeriCorps funded position. The documentation required for this can be found in the section below. All others need only to complete the requirements for the I-9.
Inter-regional Recommendation Form	Corpsmember Regional Recommendation Form
Corpsmember Evaluations	Final CM Evaluation 2012 & Final Eval Cheat Sheet for CLFinal CM Self Evaluation Mid Term CM Evaluation Mid Term CM Self Evaluation
Child Care & Health Care Acceptance Form	Accept Decline Form	1700 hour AC members only

RESOURCES for Recruiters
Area of Assistance	Link to Resource	Additional Notes
Payroll	Payroll Method Comparison	Please introduce “direct deposit” as the standard payroll method since this is much simpler for both the crew member and for the processing staff. Paper paychecks will continue to be an option, although receipt of earnings by those individuals choosing this method will be significantly delayed compared to the electronic transfer methods.
Background Checks	Background Check flow chart,Background Check – procedure July11
Medical History	Protocol for Medi SCA Medical Condition Resource,Resource for ADA and Med Review Process,Medical History Review
Website/Job Postings	Website Guidelines	Our website is one of the main ways potential applicants get to know SCC and the opportunities we offer. It works best if it is quick to navigate, clear in its language, and attractive in its format. We have a website developer that helps us with particular issues, but has also set up the site to be fairly easy to self-manage. Only certain staff is provided access to make changes in the website, this includes Recruiting Coordinators. It is important however, that the Recruiting Coordinators work together and with Amy on needed adjustments to the site as our communication needs to potential applicants change.
SCC Database	SCC Database Users Guide	Don’t forget to make them “active!”
AmeriCorps Members	www.americorps.gov,EGrants: https://egrants.cns.gov/espan/main/login.jsp,Education Award Information: http://www.americorps.gov/for_individuals/alumni/education_award.asp http://www.americorps.gov/pdf/effective_ed_award_rogers.pdf ,Polices & Procedures: AmeriCorps Policies and Procedures for SCC,Getting Started Booklet: Getting Started booklet,Official/Required Orientation: AmeriCorps Orientation,Supplemental Orientation: http://nationalserviceresources.org//library/items/V3354,My AmeriCorps: https://my.americorps.gov/mp/login.do,Education Award Access: http://www.americorpsconnect.org
These AmeriCorps grants represent a significant source of organizational funding (over $500,000 in 2010, not including the value of the education awards). Currently SCC has one National Direct grant of its own and is a sub-grantee of several other grants through other organizations. National Direct Grant – Climate Corps supports fully funded members in all regions Sub-Grant through The Corps Network – EAP (Education Award Program) supports ed awards for all regions Sub-Grant through CYCA (Colorado Youth Corps Association) – EAP supports ed awards for in CO regions Sub-Grant through MACC (Mountain Alliance of Conservation Corps) – Supports fully funded members in the FC region Many of our members will enroll as AmeriCorps members along with being a Corpsmember of SCC. AmeriCorps members are Americans of all ages who have made a commitment to serve their communities and country. Since 1994, more than 250,000 people have served in AmeriCorps. AmeriCorps members range in age from seventeen to older than ninety. Some have college degrees; others have completed high school or are earning a GED. They reflect the diversity of America in age, ethnicity, education, race, gender, and religion. AmeriCorps has four main goals: Getting Things Done. AmeriCorps members help communities solve problems in the areas of education, public safety, the environment, and other human needs (like health and housing) by serving directly and by getting other people to serve as volunteers. Strengthening Communities. AmeriCorps members help unite individuals from all different backgrounds—and organizations of all kinds—in a common effort to improve communities. Encouraging Responsibility. AmeriCorps members explore and exercise their responsibilities to their communities, their families, and themselves—during their service experience and throughout their lives. Expanding Opportunity. AmeriCorps helps those who help America. AmeriCorps members receive awards to further their education or to pay back student loans. They also gain valuable job experience, specialized training, and other skills. As an AmeriCorps member there are certain additional responsibilities and policies that they must be aware of and follow. These are listed in the AmeriCorps agreement that the member will sign. Depending on the length of service the member will also receive and education award. Details of the award are also listed in the agreement. There is much more information about participation, the expectations of being an AmeriCorps member or about the education award on the AmeriCorps website www.americorps.gov.

Southwest Conservation Corps

Recruiting, Selection, and Enrollment

RESOURCES for Recruiters